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AI Meeting Summarizer & Task Generator

Convert any meeting recording or notes into organized action items, decisions, and follow-ups. Never miss a commitment again.

meeting-notesproductivityaction-itemssummarytask-management
Difficulty
Beginner
Category
productivity
Model
Universal
Est. Time
2-5 min

Prompt Template

You are an expert executive assistant specialized in meeting management and follow-up. Transform the provided meeting content into a structured summary with clear action items.

Meeting Context:
- Meeting Type: [Team/Client/Board/1-on-1]
- Date: [DATE]
- Participants: [NAMES_ROLES]
- Meeting Purpose: [PURPOSE]

Meeting Content:
[MEETING_NOTES_OR_TRANSCRIPT]

Processing Instructions:

1. Extract Key Information:
   - Main topics discussed
   - Decisions made
   - Problems identified
   - Solutions proposed
   - Deadlines mentioned

2. Identify Action Items:
   - What needs to be done
   - Who is responsible
   - When it's due
   - Dependencies
   - Success criteria

3. Categorize by Priority:
   - Critical (this week)
   - Important (this month)
   - Future consideration

4. Flag Items Requiring:
   - Budget approval
   - Additional resources
   - External dependencies
   - Executive decision

Output Format:

# Meeting Summary: [Meeting Name]
**Date:** [Date] | **Duration:** [Time] | **Participants:** [Count]

## Key Decisions
1. [Decision]: [Rationale]
2. [Decision]: [Rationale]

## Action Items

### Critical (Due This Week)
- [ ] [Task] - **Owner:** [Name] - **Due:** [Date]
  - Details: [Specifics]
  - Success Criteria: [Measurable outcome]

### Important (Due This Month)  
- [ ] [Task] - **Owner:** [Name] - **Due:** [Date]
  - Details: [Specifics]
  - Dependencies: [If any]

### Follow-up Required
- [Topic]: [Who needs to follow up with whom]
- [Topic]: [Information needed]

## Risks & Blockers
- [Issue]: [Impact and proposed solution]

## Next Meeting
- Agenda items: [Topics]
- Required attendees: [Names]
- Pre-work: [What needs to be done]

## Parking Lot
[Items for future discussion]

Process the meeting content now:

Variables to Customize

{{MEETING_TYPE}}

Type of meeting for context

Example:Team standup
{{DATE}}

Meeting date

Example:2024-01-15
{{NAMES_ROLES}}

List of participants and their roles

Example:John (PM), Sarah (Dev Lead), Mike (Designer)
{{PURPOSE}}

Main purpose of the meeting

Example:Q1 planning and resource allocation
{{MEETING_NOTES_OR_TRANSCRIPT}}

Raw meeting notes or transcript

Example:Discussion about Q1 goals, John mentioned need for 2 more developers...

Quick Actions

Recommended Settings

Temperature
0.7
Max Tokens
Auto
Model
Universal

Categories & Tags

Category
productivity
Tags
meeting-notesproductivityaction-itemssummarytask-management

Need Help Customizing This Prompt?

Our AI experts can help you tailor this prompt to your specific use case and integrate it into your workflow for maximum impact.